Privacy Statement

With this Privacy Policy, Frigortec would like to inform you about the handling of your personal data. We process your data in compliance with Regulation (EU) 2016/679 (“General Data Protection Regulation”, or “GDPR”), national data protection laws, and this Privacy Policy.

Scope and special data protection information

This Privacy Policy applies to the collection, processing, and use (“processing”) of your personal data in the context of your use of Frigortec's internet offering at https://www.frigortec.com (“website”).

To Frigortec, the protection of your privacy and maximum transparency are the foundation for a successful and trust-based cooperation.

Name and address of the controller

The controller in the sense of the GDPR and other national data protection laws is:

FrigorTec GmbH

Hummelau 1

88279 Amtzell / Germany

Phone: +49 7520 914820

Fax: +49 7520 9148222

E-mail: info@frigortec.de<mailto:info@frigortec.de>

Name and address of the data protection officer

The external data protection officer of the controller is:

Dirk Hellmich

Bechtle GmbH Bodensee

Schützenstraße 84

D - 78315 Radolfzell

dirk.hellmich@bechtle.com<mailto:dirk.hellmich@bechtle.com>, or datenschutz@frigortec.de<mailto:datenschutz@frigortec.de>

General information on data processing

Scope of processing of personal data

We initially collect only the data listed in section 3 from visitors to our website. Beyond that, we process the personal data of our users only to the extent that necessary for providing a functional website, as well as our contents and service. We collect and use our users' personal data only with the users' consent. An exception applies in cases where prior consent is impossible for material reasons or where the processing of data is permitted by laws and regulations.

Legal basis for the processing of personal data

In cases where we obtain the consent of a data subject for the processing of personal data, the legal basis for processing is point (a) of GDPR Article 6(1).

When processing personal data that is required for the performance of a contract to which the data subject is a party, the legal basis is point (b) of GDPR Article 6(1). This also applies to processing required prior to entering a contract.

Where the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, the legal basis is point (c) of GDPR Article 6(1).

If the processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, the legal basis for processing is point (f) of GDPR Article 6(1).

Data erasure and storage duration

The personal data of the data subject will be deleted or made unavailable as soon as the purpose of storage no longer applies. Storage is also permitted where this is provided for by the European or national legislature in Union legal acts, laws, or other regulations to which the controller is subject. Data will also be made unavailable or erased when a storage period required by one of the above norms, unless further data storage is required for entering into or performance of a contract.

Provision of the website and creation of log files

Description, purpose, and scope of data processing

With each access to our website, our system automatically collects data and information from the accessing computer system.

The following data is collected:

  • Information about the browser type and the version used
  • The user's operating system
  • The user's internet service provider
  • The user's IP address
  • The date and time of access
  • Websites from which the user's system accesses our website
  • Websites accessed by the user's system from our website

Temporarily storing the IP address by the system is necessary to enable the delivery of the website to the user's computer. The user's IP address needs to remain stored for the duration of the session.

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

The storage in log files is done to ensure the functionality of the website. In addition, we use the data for optimising the website and to ensure the security of our IT systems. An evaluation for marketing purposes does not take place in this context.]

Legal basis for processing

The legal basis for the temporary storage of data and log files is point (f) of GDPR Article 6(1).

Duration of storage

The data will be erased as soon as they are no longer needed for the purpose of their collection. If the data was collected for providing the website, this is the case when the session is over.

If the data is stored in log files, this is the case after no more than seven days. Further storage is possible. In this case, the IP addresses of the users are deleted or obscured so that an identification of the accessing client is no longer possible.]

Objection and removal

The collection of data for providing the website and their storage in log files is required for the operation of the website. The user therefore does not have an option to object.

Use of cookies

This website does not use cookies.

All pages are generated statically and returned directly. This allows for operation of this website without the use of cookies.

Use of etracker / web analysis

The provider of this website uses the services of etracker GmbH, Hamburg, Germany (www.etracker.com) to analyse usage data. We do not use cookies for web analysis by default. If we use analysis and optimisation cookies, we will obtain your explicit consent separately in advance. If this is the case and you agree, cookies are used to enable a statistical range analysis of this website, a measurement of the success of our online marketing measures and test procedures, e.g. to test and optimise different versions of our online offer or its components. Cookies are small text files that are stored by the Internet browser on the user's device. etracker cookies do not contain any information that could identify a user.

The data generated by etracker on behalf of the provider of this website is processed and stored by etracker solely in Germany by commission of the provider of this website and is thus subject to the strict German and European data protection laws and standards. In this regard, etracker was independently checked, certified and awarded with the ePrivacyseal data protection seal of approval.

The data processing is based on Art. 6 Section 1 lit f (legitimate interest) of the General Data Protection Regulation (GDPR). Our legitimate interest is the optimisation of our online offer and our website. As the privacy of our visitors is very important to us, the data that may possibly allow a reference to an individual person, such as IP address, registration or device IDs, will be anonymised or pseudonymised as soon as possible. etracker does not use the data for any other purpose, combine it with other data or pass it on to third parties.

You can object to the outlined data processing at any time. Your objection has no disadvantageous consequences. You will find the option to object below this privacy statement.

Further information on data protection with etracker can be found here.

Inquiry form and e-mail contact

Description, purpose, and scope of data processing

Our website provides an inquiry form, which can be used for contacting us electronically. If a user uses this option, then the data entered into the input mask is transferred to us and stored. This data is:

  • Title
  • First name
  • Last name
  • Company/authority
  • Function
  • Street
  • Area code/city
  • Country
  • Phone
  • Fax
  • E-mail
  • Customer status
  • Requested documents
  • Request

At the time the message is sent, the following data is stored in addition:

  • The user's IP address
  • Date and time of registration
  • HTTP header

We process personal data from the input screen solely for processing the contact. In case of a contact via e-mail, there is also a required, justified interest in processing the data.

Other personal data processed during the transfer are used to prevent abuse of the contact form and ensure the security of our IT systems.

As part of the transfer, we obtain your consent and refer to this Privacy Policy.

Alternatively, contact is possible via the provided e-mail address. In this case, the personal data transferred in the e-mail is stored.

The data collected in this context is not forwarded to third parties. The data is used exclusively for processing the conversation.

Legal basis for processing

If the user's consent is granted, then the legal basis for processing the data is point (a) of GDPR Article 6(1).

The legal basis for processing the data transmitted in an e-mail is point (f) of GDPR Article 6(1). If the e-mail contact is made with the intent of entering into a contract, then point (b) of GDPR Article 6(1) serves as an additional legal basis.

Duration of storage

The data will be erased as soon as they are no longer needed for the purpose of their collection. For personal data from the input screen of the contact form or data submitted via e-mail, then this is the case when the conversation with the user ends. The conversation ends when circumstances justify the conclusion that the relevant matter has been finally settled.

Additional data collected during the sending process is deleted no more than seven days later.

Objection and removal

The user has the right, at any time, to withdraw his or her consent to the processing personal data. If a user contacts us via e-mail, then he or she may object to the storing of their personal data at any time. In such an event, the conversation cannot be continued.

All personal data that was stored during the contact will be deleted in this case.

Social media / Linkedin

We are present in various social media in order to communicate with our customers, interested parties and users registered there and to be able to inform them about our offers there.

We would like to point out that you use these platforms and their functions as a matter of your own responsibility. This applies, in particular, to the use of interactive functions (e.g. commenting, sharing, rating).

We would also like to point out that your data may be processed outside the European Union.

In addition, your data may be processed for market research and advertising purposes. For example, usage profiles may be created from your usage behaviour and the resulting interests. This allows, for example, advertisements to be placed within and outside the platforms that presumably correspond to your interest. Cookies are usually stored on your computer for this purpose. Irrespective of this, data that is not collected directly from your end devices may also be stored in the usage profiles (especially if you are a member of the respective platforms and are logged in to them).

We, as the provider of this information service, do not collect or process any further data from your use of our service.

The processing of users' personal data is based on our legitimate interests in effectively informing users and communicating with users pursuant to Article 6 (1)(1)(f) GDPR. If you are asked by the respective providers for consent to data processing (i.e. you declare your consent e.g. by ticking a checkbox or confirming a button), the legal basis of the processing is Article 6 (1)(1)(a), Article 7 GDPR.

YouTube

YouTube is a service provided by YouTube LLC (‘YouTube’), 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube LLC is a subsidiary of Google Inc. (‘Google’), Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. When you visit a page on our website that contains a plugin of this kind, your browser establishes a direct connection to the YouTube servers. In doing so, the server is informed which specific page of our website you have visited. If you are logged into YouTube with your personal user account while visiting our website, you enable YouTube to assign the processed information to your account depending on your account settings. It cannot be ruled out that YouTube or Google may also transfer the information to a server in a third country. We ourselves have no influence over what data YouTube or Google actually collects and processes. However, YouTube and Google state that, in principle, the following information (including personal data), among other things, may be processed:

  • Log data (in particular the IP address)
  • Location-related information
  • Unique application numbers
  • Cookies and similar technologies

Detailed information can be found at https://www.google.com/intl/de/policies/privacy/index.html. You can prevent this data from being added directly by logging out of your YouTube or Google account or by making the appropriate account settings in your YouTube or Google account. Furthermore, you can prevent the installation of cookies, insofar as these are set by Google or YouTube, by making the appropriate settings in your browser. However, we would like to point out that in this case you may not be able to use all the functions of this website to their full extent. By integrating YouTube, we pursue the purpose of being able to present various videos on our website so that you can watch them directly on our website. The legal basis for the processing of personal data described here is Art. 6 para. 1 lit. f GDPR. Our legitimate interest in this lies in the great benefit that YouTube offers. By integrating external videos, we relieve the load on our servers and can use the corresponding resources for other purposes. Among other things, this can increase the stability of our servers. You can also find further information in the data protection notices of YouTube and Google, which you can access here: https://www.google.com/policies/privacy/

Possibility of objection

If you are a member of a social network and do not want the network to collect data about you via our website and link it to your stored membership data with the respective network, you must log out of the respective network before visiting our website, delete the cookies present on the device and close and restart your browser. After logging in again, however, you will once more be recognisable to the network as a specific user. For a detailed description of the respective processing and the options to object (opt-out), we refer to the information of the providers linked below.

Also in the event of requests for information and the assertion of user rights, we point out that they may be asserted most effectively with the providers. Only the providers have access to the users' data and can directly take appropriate measures and provide information. If you still need help, you can contact us.

Rights of the data subjects

If your personal data is processed, then you are a “data subject” in the sense of the GDPR, and you have the following rights with respect to us as the controller. You may exercise your rights by contacting our data protection officer or the employees of the service centre and describing your request.

Right to access

Any data subject affected by the processing of personal data has the right, at any time, to receive information about the data stored about their person from the controller, as well as a copy of this data.

You may request confirmation from the controller about whether personal data about you is being processed by us.

Right to rectification

Any person affected by the processing of personal data has the right to demand the prompt rectification of incorrect personal data about them. Taking into account the purposes of the processing, the data subject also has the right to have incomplete personal data completed, including by means of providing a supplementary statement.

Right to restriction of processing

Any person affected by the processing of personal data has the right to obtain from the controller restriction of processing where one of the conditions provided by the legislative in GDPR Article 18(1) is met.

Right to erasure

Any person affected by the processing of personal data has the right to obtain from the controller the erasure of personal data concerning him or her without undue delay if one of the conditions in GDPR Article 17(1) applies.

Right to data portability

Any person affected by the processing of personal data has the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format. He or she shall also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent according to point (a) of GDPR Article 6(1), or point (a) of GDPR Article 9(2), or on a contract as per point (b) of GDPR Article 6(1), and the processing is done by means of automated procedures.

Right to objection

Any person affected by the processing of personal data has the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1) of the GDPR. This includes profiling based on these provisions.

Upon objection, the company no longer processes the personal data unless compelling legitimate grounds are processed for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

Where personal data are processed for direct marketing purposes, the data subject has the right to object at any time to processing of personal data concerning him or her for such marketing. This also includes profiling to the extent that it is related to such direct marketing. Where the data subject objects to processing for direct marketing purposes, the personal data is longer processed for such purposes.

Right to withdraw consent

Any person affected by the processing of personal data has the right to withdraw their consent to the processing of personal data at any time.

You have the right to withdraw your consent at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, every you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to him or her infringes the GDPR.

The data protection supervisory authority responsible for the FrigorTec GmbH is:

State Officer for Data Protection and Freedom of Information of the State of Baden-Württemberg

Königstrasse 10a, 70173 Stuttgart / Germany

email: poststelle@lfdi.bwl.de

Status of this information: March 2023

Separate data protection information for business partners

Our handling of your data and your rights - Information pursuant to Art. 13 et seq. of the EU General Data Protection Regulation (EU-GDPR)

With the following information, we would like to give you an overview of the processing of your personal data by us and your rights arising therefrom. Which data is processed in detail and how it is used depends largely on the services requested or agreed in each case. Therefore, not all statements contained herein may apply to you.

Furthermore, this data protection information may be updated from time to time. The latest version can be found at any time on our website at: www.frigortec.com/de/datenschutz.

Who is responsible for data processing and who can I contact?

The responsible party is:

FrigorTec GmbH

Hummelau 1

88279 Amtzell

Tel: 07520-91482-0

E-mail: info@frigortec.de

CEO: Ralph Kolb, Tjark Misselwitz

You can reach our data protection officer, Dirk Hellmich, at the above postal address with the addition "To the data protection officer" or via the e-mail address: datenschutz@frigortec.de.

Type of personal data collected

We process the following personal data that we receive from you in the course of our business relationship:

Company name with legal form and address

Title and names

Telephone numbers

Fax numbers

E-mail addresses

Field of activity or position

Different delivery address

Order history

Bank data

Creditworthiness data

We process your data for the following purposes and on the following legal basis

We process personal data in accordance with the provisions of the European Data Protection Regulation (EU-DSGVO) and the German Federal Data Protection Act (BDSG).

Based on your consent (Art. 6 para. 1 letter a EU-DSGVO)

Insofar as you have given us consent to process personal data for certain purposes (e.g. use of the e-mail address for sending the newsletter), the lawfulness of this processing is based on your consent. Consent given can be revoked at any time. This also applies to the revocation of declarations of consent given to us before the EU-DSGVO came into force, i.e. before 25.05.2018. The revocation of consent does not affect the lawfulness of the data processed until the revocation.

For the performance of contractual obligations (Art. 6(1)(b) EU-DSGVO)

The processing of data is carried out for the performance of a contract with you or for the implementation of pre-contractual measures which are carried out at your request.

Due to legal requirements (Art. 6 para. 1 lit. c EU-DSGVO)

We are subject to various legal obligations that entail data processing. These include, for example:

Tax laws as well as statutory accounting

the fulfilment of requests and requirements from supervisory or law enforcement authorities

the fulfilment of control and reporting obligations under tax law.

In addition, the disclosure of personal data may become necessary in the context of official/court measures for the purpose of collecting evidence, criminal prosecution or the enforcement of civil law claims.

In the context of balancing interests (Art. 6 para. 1 f EU-DSGVO)

Where necessary, we process your data beyond the actual performance of the contract to protect legitimate interests of us or third parties. Examples of such cases are:

Assertion of legal claims and defence in legal disputes.

Processing in the ERP system

Ensuring IT security and IT operations of FrigorTec GmbH

Checking creditworthiness

Maintenance of the customer relationship

Advertising, insofar as you have not objected to the use of your data.

Who receives my data?

Within our company

Employees for contact with you and contractual cooperation (incl. the fulfilment of pre-contractual measures)

Within the scope of order processing

Your data may be passed on to service providers who act as order processors for us:

Support or maintenance of EDP or IT applications

Dispatch

Credit assessment

All service providers are contractually bound and in particular obliged to treat your data confidentially.

Other third parties

Data is only passed on to recipients outside our company in compliance with the applicable data protection regulations. Recipients of personal data can be, for example:

Public authorities and institutions (e.g. financial or law enforcement authorities) in the case of a legal or official obligation

Credit and financial service providers (processing of payment transactions)

Tax advisors or business and wage tax and tax auditors (statutory audit mandate)

Will data be transferred to a third country or to an international organisation?

Your data will only be processed within the European Union and countries within the European Economic Area (EEA).

How long will my data be stored?

We process and store your personal data for as long as is necessary for the fulfilment of our contractual and legal obligations. If the data is no longer required for the fulfilment of contractual or legal obligations, it is regularly deleted.

Exceptions arise,

- insofar as legal storage obligations must be fulfilled, e.g. the German Commercial Code (HGB) and the German Fiscal Code (AO). The periods specified there for storage or documentation are generally six to ten years;

- for the preservation of evidence within the framework of the statutory limitation provisions. According to §§ 195 ff of the German Civil Code (BGB), these limitation periods can be up to 30 years, with the regular limitation period being 3 years.

- If applicable, further.

If the data processing is carried out in the legitimate interest of us or a third party, the personal data will be deleted as soon as this interest no longer exists. The exceptions mentioned above apply here.

What data protection rights do I have?

You have the right to information according to Article 15 EU-DSGVO, the right to correction according to Article 16 EU-DSGVO, the right to deletion according to Article 17 EU-DSGVO, the right to restriction of processing according to Article 18 EU-DSGVO, the right to object from Article 21 EU-DSGVO as well as the right to data portability from Article 20 EU-DSGVO.

Restrictions may apply to the right to information and the right to delete data in accordance with §§ 34 and 35 BDSG.

To assert these rights, please contact datenschutz@frigortec.de.

The same applies if you have questions about data processing in our company or would like to revoke a granted consent.

Furthermore, you have the right to lodge a complaint with a competent data protection supervisory authority (Article 77 EU-DSGVO in conjunction with Section 19 BDSG). The supervisory authority responsible for us is:

State Commissioner for Data Protection in BW, Lautenschlagerstraße 20, 70173 Stuttgart, Germany.

Telephone number: 0711 615541-0, Fax number: 0711 615541-15

poststelle@lfdi.bwl.de

https://www.baden-wuerttemberg.datenschutz.de

Is there an obligation to provide data?

Within the framework of the contractual relationship, you must provide those personal data that are required for the commencement, implementation and termination of the contractual relationship and for the fulfilment of the associated contractual obligations or which we are legally obliged to collect. Without this data, we will generally not be able to conclude the contract with you or execute it.

Information about your right to object in accordance with Article 21 of the General Data Protection Regulation (EU-DSGVO)

Individual right of objection

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(f) EU GDPR (data processing on the basis of a balance of interests); this also applies to profiling based on this provision within the meaning of Article 4 No. 4 EU GDPR.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

Recipients of an objection

The objection can be made informally with the subject "Objection", stating your name and address, and should be addressed to:

Dirk Hellmich, datenschutz@frigortec.de

Separate data protection information for applicants

Our handling of your data and your rights - Information pursuant to Art. 13 et seq. of the EU General Data Protection Regulation (EU-GDPR)

We are pleased that you are interested in us and are applying or have applied for a position in our company. With the following information, we would like to give you an overview of the processing of your personal data by us and your resulting rights in connection with your application.

In addition, this data protection information may be updated from time to time. You can find the latest version on our website at: www.frigortec.com/de/datenschutz.

Who is responsible for data processing and who can I contact?

The responsible party is:

FrigorTec GmbH

Hummelau 1

88279 Amtzell

Tel:
07520-91482-0

E-mail:
info@frigortec.de

CEO: Ralph Kolb, Tjark Misselwitz

You can reach our data protection officer, Dirk Hellmich, at the above postal address with the addition "To the data protection officer" or via the e-mail address: datenschutz@frigortec.de.

Type of personal data collected

We process the following personal data that you have sent us in connection
with your application in order to assess your suitability for the position (or
other open positions in our companies, if applicable) and to carry out the
application process.

Title and name

Address

Telephone number

E-mail address

Picture

Curriculum vitae

Certificates

Proof of further education

References

Bank details

We process your data for the following purposes and on the following legal
basis

We process personal data in accordance with the provisions of the European Data Protection Regulation (EU-DSGVO) and the German Federal Data Protection Act (BDSG).

The legal basis for the processing of your personal data in this application procedure is primarily Section 26 BDSG in the version applicable from 25.05.2018. According to this, the processing of data required in connection with the decision on the establishment of an employment relationship is permissible. 

Insofar as we obtain consent from you for the processing of personal data, Art. 6 para. 1 lit. a EU-DSGVO, Art. 88 para. 1 EU-DSGVO in conjunction with Section 26 para. 2 BDSG serves as our legal basis.

When processing personal data that is necessary for the establishment, implementation or termination of the employment contract, Art. 6 para. 1 lit. b EU-DSGVO, Art. 88 para. 1 EU-DSGVO in conjunction with § 26 para. 1 BDSG, § 611a BGB serves as our legal basis.

If the processing of your personal data is necessary for the fulfilment of a legal obligation to which we are subject, Art. 6 para. 1 lit. c EU-DSGVO serves as the legal basis.

Should the data be required for legal prosecution after the application process has been completed, data processing may be carried out on the basis of the requirements of Art. 6 EU-DSGVO, in particular to safeguard legitimate interests pursuant to Art. 6 para. 1 lit. f EU-DSGVO. Our interest then consists of asserting or defending claims. 

Who receives my data?

Your applicant data will be viewed by the HR department after receipt of
your application. Suitable applications are then forwarded internally to the
department responsible for the respective open position. Then the further
procedure is coordinated. As a matter of principle, only those persons within
the company have access to your data who need it for the proper conduct of our application process. 

The recipients on our side as well as on other sides can be, for example:

Human Resources Department

Possible superiors

Departments

Financial accounting

Disability representation

Employment agency

Integration office in case of severe disability

Banking institutions

Insurance companies

IT service providers

Lawyers, courts

Will data be transferred to a third country or to an international organisation?

Your data will only be processed within the Federal Republic of Germany.

How long will my data be stored?

Data of applicants will be deleted after 6 months in case of rejection. In the event that you have agreed to further storage of your personal data, we will transfer your data to our applicant pool. There, the data will be deleted after one year. If you have been awarded a position during the application process, the data will be transferred from the applicant data system to our personnel information system.  

What data protection rights do I have?

You have the right to information under Article 15 EU GDPR, the right to rectification under Article 16 EU GDPR, the right to erasure under Article 17 EU GDPR, the right to restriction of processing under Article 18 EU GDPR, the right to object under Article 21 EU GDPR and the right to data portability under Article 20 EU GDPR.

To assert these rights, please contact info@frigortec.de or datenschutz@frigortec.de.

The same applies if you have questions about data processing in our company or would like to revoke a granted consent.

Furthermore, you have the right to lodge a complaint with a competent data protection supervisory authority (Article 77 EU-DSGVO in conjunction with Section 19 BDSG). The supervisory authority responsible for us is:

State Commissioner for Data Protection in BW, Lautenschlagerstraße 20,
70173 Stuttgart, Germany.

Telephone number: 0711 615541-0, Fax number: 0711 615541-15

poststelle@lfdi.bwl.de

https://www.baden-wuerttemberg.datenschutz.de

Is there an obligation to provide data?

As part of the application process, you must provide the personal data that
is required for the acceptance, execution and termination of the application
and for the fulfilment of the associated contractual obligations. Without this
data, we will generally not be able to carry out the application process with
you.

Possibility to object to data processing by etracker

Contact